Customer Service: 4 Ways to Reduce Effort

Customer Service, Cobrowse, Contact Center

As more business moves to the online world, it becomes challenging to differentiate yourself from others. One critical way to do so is by making it clear that you are a customer service oriented organization. After all, 58% of online customers will spend more on companies that provide excellent customer service.

What qualifies as “excellent customer service?” Well, 55% say easy access to information and support can make them fall in love with a brand. With that in mind, your best bet is to ensure your online customer experience is as effortless as possible.

Here are four tips to help you ensure that your contact center and your business are set up to make sure that happens.

1. Offer comprehensive self-service options

Fact: 45% of online customers will leave your site if they can’t quickly find answers to their questions. That’s why the first line of defense in customer service is self-service.

Note that self-service options don’t have to reside in a single place. For the best customer experience, you should sprinkle them throughout your website, offering your customers a multitude of ungated information through a combination of avenues. Examples include:

  • Chat-bots that guide customers to the answers to their basic questions
  • Well-written web pages describing your product/service
  • FAQs covering the questions that customers ask most often
  • Product manuals, requirements, integrations, etc.

Along with self-help, you should always include an email address in case customers have additional questions that need quick but perhaps not immediate answers. That way customers will save other channels like calling in to the contact center for more complex or unusual questions, reducing effort for themselves and your business.

2. Offer the phone

By improving the help section on your website, teams can reduce calls by 5%. That said, providing great online self-help options doesn’t mean you can now eliminate your phone channels or contact center.

The truth of the matter is that 46% of customers prefer to talk to customer service on the phone about complicated issues. The phone provides an avenue for connecting with a real person, which can be comforting when customers are confused or encountering problems. This is particularly true when customers are learning how to use a new piece of software, making a big purchase or investment, dealing with financial situations, or handling healthcare. For many, how they are treated on the phone can be the turning point for whether their customer loyalty is strengthened or they switch to a competitor.

Read: Grow Customer Satisfaction by Practicing Respect

Don’t hide your phone number or make customers fill out a form before they can contact a real person. Make your contact center an integrated part of your customer experience plan. Put your phone number in a prominent place on your website – and preferably on every page.

3. Offer chat

Adding chat as well as phone options can offer benefits to both your business and your customers.

As far the business goes, customer service representatives can be running several chat windows at once. This increases their ability to handle larger customer loads while reducing the need for the business to hire additional staff. Some chats can even begin with bots that can handle basic, straightforward questions.

On the customer side, chat provides an easy way to quickly reach a company representative. In addition, there are many people these days who are used to communicating via texting. For them, chat is the logical step when it comes to connecting with a business.

4. Offer cobrowsing

Adding a visual connection through cobrowsing takes customer service to the next level. Cobrowsing solutions enable agents and customers to be on the same page – literally.

With the click of a button (and no download), agents can instantly view and interact with customers’ web browsers, guiding customers through complex processes. Note that agents can only see what is on their company’s web page, and not any other open browser tabs or applications on a customer’s computer. That means privacy and security aren’t concerns.

Read: What is Cobrowse and How is it Different From Screen Share?

Cobrowsing eliminates the time and effort usually needed to describe what customers are seeing, guide customers to the correct place on the website, or show customers how to complete a process. Even better, agents can empower customers by teaching them to manage process themselves. Giving quick tutorials before completing customer interactions lowers churn by 6% and reduces callbacks regarding the same issue.

An added benefit of using cobrowse is the possibility of an upsell. With a happy customer on the line, agents (who at that point have made a connection with customers and understand their requirements) can offer other purchases that may fit their needs.

Bonus tip

All of the avenues mentioned above provide great opportunities for solving customer issues through a private avenue. You definitely also need to include easy access to your social handles on your website. However, if you can provide customers with effortless access to private channels for solving their issues, they are more likely to save their public comments for positive feedback and reviews.

This article was first published on the CXpert blog and has been reposted on the Glance Networks blog with permission.

Want to learn more about how cobrowsing can be integrated into your customer service process to bring you lifelong loyal customers? Download your free Aberdeen research paper today: Cobrowsing: Guide Customers to Grow Your Own Success.

Cobrowsing Guide to Customer Success - Glance Networks

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About Glance Networks

Glance helps enterprise organizations create the ultimate customer experience with smart, omni-channel visual engagement solutions based around integrated cobrowse, screen share, and one-way agent video. We are one of the world’s simplest, most reliable and secure platforms that enable companies to see, show and share anything online, creating a frictionless path to great experiences in sales, support and customer service. The result is improved customer satisfaction and loyalty, increased revenue growth and operational savings. From financial services and healthcare to retail and travel and leisure, even the most advanced technology and SaaS organizations – we transform the customer experience for today’s business. Learn More »

 

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